KEYBOARD SHORTCUTS (Windows)
Note: For Mac users, please substitute the Command key for the Ctrl key. This substitution with work for the majority of commands
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General Commands
Navigation
Windows key + D Desktop to foreground
Context menu Right click
Alt + underlined letter Menu drop down, Action selection
Alt + Tab Toggle between open applications
Alt, F + X or Alt + F4 Exit application
Alt, Spacebar + X Maximize window
Alt, Spacebar + N Minimize window
Ctrl + W Closes window
F2 Renames a selected file or folder
Open Programs
To open programs from START menu: Create a program shortcut and drop it into
START menu
To open programs/files on Desktop: Select first letter, and then press Enter to
open
Dialog Boxes
Enter Selects highlighted button
Tab Selects next button
Arrow keys Selects next (>) or previous button (<)
Shift + Tab Selects previous button
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Microsoft Word
Formatting
Ctrl + P Print
Ctrl + S Save
Ctrl + Z Undo
Ctrl + Y Redo
CTRL+B Make text bold
CTRL+I Italicize
CTRL+U Underline
Ctrl + C Copy
Ctrl + V Paste
Ctrl + X Copy + delete
Shift + F3 Change case of letters
Ctrl+Shift+> Increase font size
Ctrl+Shift+< Decrease font size
Highlight Text
Shift + Arrow Keys Selects one letter at a time
Shift + Ctrl + Arrow keys Selects one word at a time
Shift + End or Home Selects lines of text
Change or resize the font
CTRL+SHIFT+ > Increase the font size
CTRL+SHIFT+ < Decrease the font size
CTRL+SHIFT+F Change font and size
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Microsoft PowerPoint
Navigation
Page Up/Down Moves to next/previous slide
Ctrl + M Insert a slide in current presentation
Ctrl + W Close a presentation
F5 View slide show from beginning
Shift+F5 View slide show from current slide
Esc Cancel an action
Alt + V, then D View slide sorter
Alt + O, then N Format text box (colors and lines)
Alt + I, then X Insert text box
Select and move text/objects
Tab Selects and cycles forward through objects (if cursor is in text box, press ESC; box can now be moved, copied, pasted, formatted, etc.)
Shift + Tab Selects and cycles backward through objects
Enter Positions cursor within an object when the object is selected
Arrow keys Shifts location of text box once selected (press ‘Esc’ to de-select)
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Microsoft Excel
Worksheet navigation
Ctrl + Home Cursor at beginning of worksheet
Home Cursor at beginning of row
Ctrl + Arrow Keys Moves to edge of current data region
Tab Moves to next cell
Shift + Tab Moves to previous cell
Alt + Page Up, Page Down Move one screen to the left, right
Ctrl + Page Up, Page Down Move to the next/previous worksheet
Ctrl + Tab, Shift + Tab Move to the next/previous workbook
Edit Worksheet
F2 Edit active cell/put cursor at end of line
Ctrl + Shift + Plus Sign (+) Insert blank cells or rows and columns
Ctrl + Hyphen (-) Delete selected cells
Shift + Space Bar Highlights entire row
Ctrl + Space Bar Highlights entire column
Shift + Arrow Keys Highlights cells
Delete Clear contents of selection
Ctrl + Z Undo last action
Shift + F11 Insert a new worksheet
Note: For Mac users, please substitute the Command key for the Ctrl key. This substitution with work for the majority of commands
_______________________________________________________________________
General Commands
Navigation
Windows key + D Desktop to foreground
Context menu Right click
Alt + underlined letter Menu drop down, Action selection
Alt + Tab Toggle between open applications
Alt, F + X or Alt + F4 Exit application
Alt, Spacebar + X Maximize window
Alt, Spacebar + N Minimize window
Ctrl + W Closes window
F2 Renames a selected file or folder
Open Programs
To open programs from START menu: Create a program shortcut and drop it into
START menu
To open programs/files on Desktop: Select first letter, and then press Enter to
open
Dialog Boxes
Enter Selects highlighted button
Tab Selects next button
Arrow keys Selects next (>) or previous button (<)
Shift + Tab Selects previous button
_______________________________________________________________________
Microsoft Word
Formatting
Ctrl + P Print
Ctrl + S Save
Ctrl + Z Undo
Ctrl + Y Redo
CTRL+B Make text bold
CTRL+I Italicize
CTRL+U Underline
Ctrl + C Copy
Ctrl + V Paste
Ctrl + X Copy + delete
Shift + F3 Change case of letters
Ctrl+Shift+> Increase font size
Ctrl+Shift+< Decrease font size
Highlight Text
Shift + Arrow Keys Selects one letter at a time
Shift + Ctrl + Arrow keys Selects one word at a time
Shift + End or Home Selects lines of text
Change or resize the font
CTRL+SHIFT+ > Increase the font size
CTRL+SHIFT+ < Decrease the font size
CTRL+SHIFT+F Change font and size
_______________________________________________________________________
Microsoft PowerPoint
Navigation
Page Up/Down Moves to next/previous slide
Ctrl + M Insert a slide in current presentation
Ctrl + W Close a presentation
F5 View slide show from beginning
Shift+F5 View slide show from current slide
Esc Cancel an action
Alt + V, then D View slide sorter
Alt + O, then N Format text box (colors and lines)
Alt + I, then X Insert text box
Select and move text/objects
Tab Selects and cycles forward through objects (if cursor is in text box, press ESC; box can now be moved, copied, pasted, formatted, etc.)
Shift + Tab Selects and cycles backward through objects
Enter Positions cursor within an object when the object is selected
Arrow keys Shifts location of text box once selected (press ‘Esc’ to de-select)
________________________________________________________________________
Microsoft Excel
Worksheet navigation
Ctrl + Home Cursor at beginning of worksheet
Home Cursor at beginning of row
Ctrl + Arrow Keys Moves to edge of current data region
Tab Moves to next cell
Shift + Tab Moves to previous cell
Alt + Page Up, Page Down Move one screen to the left, right
Ctrl + Page Up, Page Down Move to the next/previous worksheet
Ctrl + Tab, Shift + Tab Move to the next/previous workbook
Edit Worksheet
F2 Edit active cell/put cursor at end of line
Ctrl + Shift + Plus Sign (+) Insert blank cells or rows and columns
Ctrl + Hyphen (-) Delete selected cells
Shift + Space Bar Highlights entire row
Ctrl + Space Bar Highlights entire column
Shift + Arrow Keys Highlights cells
Delete Clear contents of selection
Ctrl + Z Undo last action
Shift + F11 Insert a new worksheet
